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Epson WorkForce 840 Quick Manual
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Epson WorkForce 840 Quick Manual

Epson workforce 840: quick start
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See also: Basic Operation Manual
WorkForce 840 Series
®
Quick Guide
Basic Copying, Printing, Scanning, and Faxing
Maintenance
Network Setup
Solving Problems

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Table of Contents
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Summary of Contents for Epson WorkForce 840

  • Page 1 WorkForce 840 Series ® Quick Guide Basic Copying, Printing, Scanning, and Faxing Maintenance Network Setup Solving Problems...

  • Page 2: Table Of Contents

    Contents Using the Control Panel Using the Touch Screen ........4 Loading Paper .
  • Page 3 Checking Ink Levels ........31 Purchasing Epson Ink Cartridges ......31 Replacing Ink Cartridges .

  • Page 4: Using The Control Panel

    Using the Control Panel The control panel is adjustable. Press the release bar underneath to raise or lower it as shown. Using the Touch Screen The touch screen makes it easy to use all the features of your product. To save energy, the screen goes dark after several minutes of inactivity.
  • Page 5 The touch screen displays only the buttons that are available for the task you are working on. Button Description Display multiple photos at the same time, or crop the current photo (when a memory card is inserted). Return to the Home screen. Turn Auto Answer on or off.

  • Page 6: Loading Paper

    Cassette 1 holds a variety of paper types and sizes for photos and documents, from 4 × 6-inch For details on special paper available from Epson, see page 9. ■ Cassette 2 holds letter-, A4-, or legal-size plain paper (up to 250 sheets) or Epson Bright White paper (up to 200 sheets).
  • Page 7 2. Slide the edge guides outward. 3. Position the guide shown below for the size of paper you’re using. 4 × 6-inch (10 × 15 cm) in cassette 1 only 4. Load the paper against the edge guide with the glossy or printable side face down.
  • Page 8 Fan the paper and align its edges before loading. Do not use transparencies or paper with binder holes For automatic two-sided printing, use plain paper or Epson Bright White Paper. You can load up to 250 sheets of plain paper or 20 sheets of photo paper in cassette 1.

  • Page 9: Using Special Papers

    Using Special Papers Epson offers a wide array of high quality papers, making it easy to maximize the impact of your documents, photos, presentations, and other projects. You can purchase genuine Epson ink and paper at Epson Supplies Central www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an Epson authorized reseller.
  • Page 10 Epson Premium Photo Paper Glossy Epson Photo Paper Glossy Epson Bright White Paper Epson Photo Quality Self- adhesive Sheets Epson Iron-on Cool Peel Transfer paper Using Special Papers Size Borderless 4 × 6 inches (102 × 152 mm) Borderless 5 × 7 inches (127 ×...

  • Page 11: Placing Originals For Copying, Scanning, Or Faxing

    Placing Originals for Copying, Scanning, or Faxing Before you copy, scan, or fax, place your documents or photos on the scanner glass or in the Automatic Document Feeder. Using the Scanner Glass You can place a photo or a document up to letter-size (or A4-size) on the scanner glass.
  • Page 12 2. Fan the originals, then tap them on a flat surface to even the edges. 3. Insert the originals face up, top edge first. The screen. Note: If you’re using the 2-up Copy layout, make sure the originals are loaded as shown below.

  • Page 13: Copying

    You can copy documents onto letter- or A4-size plain paper, Epson Bright White Paper, or Epson Presentation Paper Matte, just like on a copy machine. If you use the Automatic Document Feeder, you can copy up to 30 sheets at a time.
  • Page 14 6. Adjust the density (make the copies lighter or darker) if necessary. 7. To change copy settings, press x and select Paper and Copy Settings should be With Border should be Letter ■ To print on both sides of the page, select 2-Sided Printing ■...

  • Page 15: Printing From A Memory Card

    See the online User’s Guide for instructions on copying memory card files between your Epson printer and a computer, and printing photos directly from your camera.

  • Page 16: Printing Photos From The Lcd Screen

    You can select individual photos for printing as you view them on the LCD screen. See the online User’s Guide for instructions on printing photo greeting cards, layout sheets, and proof sheets. 1. Load several sheets of Epson photo paper in cassette 1 (various types available; see page 9). 2. Press if necessary and select 3.

  • Page 17: Printing From Your Computer

    For detailed instructions on printing, see the online User’s Guide. Tip: It’s a good idea to check for updates to your Epson product software; see page 47. Printing in Windows 1. Open a photo or document in a printing program, and select the print option.

  • Page 18: Printing With A Macintosh

    3. Click the arrow to expand the Print window, if necessary. Printing With a Macintosh Advanced to start printing. This window appears and shows the ® setting. Printer Select your Epson product tab. Cancel printing X 10.5 to 10.6. menu, and File...
  • Page 19 4. Select basic copy and page settings. For borderless photos, choose a setting with a Size Borderless Note: If the setting you want isn’t shown (for example, Scale), check for it in your application before printing or check for it at the bottom of this window. 5.

  • Page 20: Selecting The Correct Paper Type

    Plain paper Epson Bright White Paper Epson Presentation Paper Matte Epson Photo Quality Self-adhesive Sheets Epson Iron-on Cool Peel Transfer paper Epson Ultra Premium Photo Paper Glossy Epson Premium Photo Paper Glossy Epson Photo Paper Glossy Epson Premium Photo Paper Semi-gloss...

  • Page 21: Faxing A Document

    Note: You can also send a fax from your computer using the Epson FAX Utility. For more information, see the online User’s Guide. Breakdown or repair of this product may cause loss of fax data and settings. Epson is not responsible for backing up or recovering data and settings during or after the warranty period.

  • Page 22: Setting Up Fax Features

    Any phone or answering machine must be connected to the EXT. port for your product to detect an incoming fax call when the phone is picked up. Epson cannot guarantee compatibility with VoIP, cable phone systems, or fiberoptic digital services such as FiOS™.

  • Page 23: Entering Your Phone Number

    Entering Your Phone Number 1. Select Your Phone Number 2. Use the keypad to enter your phone number, up to 20 digits (see below). You don’t need to use dashes. Use the # button to type the + symbol for an international number.

  • Page 24: Sending A Fax From The Control Panel

    You can send a fax by manually entering a fax number, as described below. Note: To set up and use a speed dial list or send a fax from your computer using the Epson FAX Utility, see your online User’s Guide.

  • Page 25: Receiving Faxes

    Receiving Faxes Before receiving faxes, make sure you load plain paper and select the correct settings for the paper you’ve loaded. 1. Press if necessary and select 2. Press and select 3. Select Scan & Print Setup 4. Select the Paper Size then press Note:...

  • Page 26: Scanning A Document Or Photo

    Scanning a Document or Photo You can use your product to scan original documents and photos and save them on your computer. Quick Scanning With the Control Panel Use the control panel to quickly scan a photo or document and save it on your computer.

  • Page 27: Scanning With Epson Scan Software

    To scan from an application, start your application. Then open the menu, choose Import 3. Epson Scan opens in Office Mode the first time you use it. (You can change the scan mode using the Mode selector in the upper right corner.) Note: You cannot use Home mode to scan with the Automatic Document Feeder.

  • Page 28: Scanning With Mac Os X 10.6

    4. Click Scan The image is scanned and you see its icon in Windows Explorer or Macintosh Finder. Scanning With Mac OS X 10.6 You can scan original documents and photos and save them as files on your computer. 1. Open an image editing application such as Preview and select from the Scanner For network scanning, select...

  • Page 29: Maintaining Your Product

    Maintaining Your Product Follow the instructions in this chapter to check and clean the print head nozzles, check ink levels, and replace ink cartridges. If you need to align the print head, see the online User’s Guide. Checking the Print Head Nozzles If your printouts are faint or have gaps in them, some of the nozzles in the print head may be clogged or ink may be running low in one or more of the ink cartridges.

  • Page 30: Cleaning The Print Head

    If quality does not improve, one of the ink cartridges may need to be replaced. If that doesn’t help, contact Epson as described on page 53. If you do not use your product often, it is a good idea to print a few pages at least once a month to maintain good print quality.

  • Page 31: Checking Ink Levels

    This window can optionally display ink offers and other updates from Epson. Note: To disable checking for ink offers or updates from Epson, see the instructions in your online User’s Guide. Purchasing Epson Ink Cartridges You can purchase genuine Epson ink and paper at Epson Supplies Central at www.epson.com/ink3 (U.S.

  • Page 32: Replacing Ink Cartridges

    Yellow Note: We recommend that you use genuine Epson cartridges and do not refill them. The use of other products may affect your print quality and could result in product damage. Yields vary considerably based on images printed, print settings, paper type, frequency of use, and temperature.
  • Page 33 If you’re replacing a cartridge before you see a message on the LCD screen, press , select Setup Maintenance 3. Raise the scanner. 4. Open the cartridge cover. Then squeeze the tab on the cartridge and lift it up. Dispose of it carefully. Do not take the used cartridge apart or try to refill it. Warning: If ink gets on your hands, wash them thoroughly with soap and water.
  • Page 34 7. Insert the new ink cartridge into the holder and push it down until it clicks into place. Once you replace all the cartridges that need replacing, close the cartridge cover and push it down until it clicks into place. 8.

  • Page 35: Network Setup

    Network Setup Make sure you follow the instructions on the Start Here sheet to set up your product, choose your connection, and install the software. The on-screen instructions during the installation process help you set up your network connection. Follow the instructions in this chapter only if you need additional help: ■...

  • Page 36: Installing For The First Time

    Windows XP: When you see the Software Installation screen, continue with step 4. Mac OS X: Double-click the 4. When you see this screen, click Windows Wireless Network Setup ® : If you see the AutoPlay window, click icon. Epson Install Mac OS X...
  • Page 37 5. When you see this screen, select 6. When you see this screen, select Next 7. Mac OS X 10.6: At the next screen, click With the Touch Screen” on page 39. and click Wireless connection Set up printer for the first time .
  • Page 38 8. When you see this screen, select a wireless network setup method, then click Next Click for more information on setup methods If you selected Using Temporary USB cable connection the USB cable yet. (The cable is not included.) 9. At the next screen, click 10.
  • Page 39 Setting Up With the Touch Screen If you are using Mac OS X 10.6, or you don’t have a USB cable to set up the product on your wireless network, follow these steps to set it up using the product’s touch screen: 1.
  • Page 40 3. When you see this screen, do one of the following: ■ If your wireless network has security enabled, use the product’s touch screen to enter your network password. Follow the instructions on the screen. If your password has uppercase (ABC) or lowercase (abc) letters, be sure to enter them correctly.

  • Page 41: Setting Up Additional Computers

    . When you see the User Account Control screen, click Setup.exe Continue Windows XP: When you see the Software Installation screen, continue with step 4. Mac OS X: Double-click the . Select Setup Network Settings , then Setup Wizard icon. Epson , then Other Wireless Network Setup...
  • Page 42 4. When you see this screen, click Windows 5. When you see this screen, select 6. When you see this screen, select , then click network Wireless Network Setup Install Mac OS X Wireless connection The printer is already on my wireless Next and click Next...

  • Page 43: Wired (Ethernet) Network Setup

    . When you see the User Account Control screen, click Setup.exe Continue Windows XP: When you see the Software Installation screen, go to step 4. Mac OS X: Double-click the 4. When you see this screen, click Windows icon. Epson Install Mac OS X Wired (Ethernet) Network Setup...
  • Page 44 5. When you see this screen, select 6. When you see the Network Setup screen, do one of the following: ■ For a first-time installation, choose then click Next ■ If the printer has already been set up for network printing and you want to be able to print from an additional computer, choose already on my Ethernet network Wired (Ethernet) Network Setup...
  • Page 45 7. For first-time installation only: Connect the product to your router, access point, or hub with an Ethernet network cable, then click 8. Mac OS X 10.6: Skip to step 14 on page 46. 9. Wait while the software is installed, then click installation.
  • Page 46 13. If you see an Installation Complete screen that includes a button, click it to print a test page. 14. Click , then follow the instructions on the screen to install the rest of Finish your software. When installation is complete, remove the CD and restart your computer. Wired (Ethernet) Network Setup Print Test Page...

  • Page 47: Solving Problems

    EPSON Driver Update Problems and Solutions Check the solutions below if you’re having trouble using your Epson product. You can often solve problems by checking the messages on the display screen. Note: If the screen is dark, press the touch screen to wake the printer from sleep mode.
  • Page 48 (TCP/UDP). Contact your firewall manufacturer for assistance. Cannot scan over the network ■ Epson Scan is not available in Mac OS X 10.6; see page 28 for scanning instructions. ■ If you cannot scan from the product’s control panel, make sure you restarted your computer after installing the product software.

  • Page 49: Print A Network Status Sheet

    Print a Network Status Sheet 1. Press if necessary and select 2. Press l or r and select 3. Press l or r and select 4. Press x to print the status sheet. Printing and Copying Problems ■ Make sure the size of paper you loaded matches the paper size and source selected on the control panel or in your printer software.

  • Page 50: Paper Feeding Problems

    Paper Feeding Problems If paper doesn’t feed correctly, remove the paper and fan the sheets, then reload them as shown on page 6. Don’t load paper above the tabs on the edge guides. If paper has jammed, follow the steps on the LCD screen. If necessary, check the following areas: 1.
  • Page 51 4. If the error message is not cleared, remove the paper cassettes, then check for jammed paper inside the printer. 5. If the error message is still not cleared, turn off the printer. Remove the power cord and disconnect the printer. Make sure both paper cassettes are removed. Carefully stand the printer on its side, then remove any paper.

  • Page 52: Faxing Problems

    Make sure your paper is loaded printable side down (usually the whiter, brighter, or glossy side). ■ For the best print quality, use Epson papers (see page 9) and genuine Epson ink cartridges (see page 32). ■ Make sure the type of paper you loaded matches the paper type setting on the control panel or in your printer software (see page 20).

  • Page 53: Where To Get Help

    Purchase Supplies and Accessories You can purchase genuine Epson ink and paper at Epson Supplies Central at www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an Epson authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766).

  • Page 54: Notices

    Notices Important Safety Instructions Before using your Epson product, read and follow these safety instructions: ■ Be sure to follow all warnings and instructions marked on the product. ■ Use only the type of power source indicated on the product label.
  • Page 55 ■ If the touch screen is damaged, contact Epson. If the liquid crystal solution gets on your hands, wash them thoroughly with soap and water. If the liquid crystal solution gets into your eyes, flush them immediately with water. If discomfort or vision problems remain after a thorough flushing, see a doctor immediately.

  • Page 56: Ink Cartridge Safety

    Wireless Network Safety ■ Do not use this product inside medical facilities or near medical equipment. Radio waves from the product may adversely affect the operation of medical equipment. ■ Keep this product at least 9 inches (22 cm) away from cardiac pacemakers. Radio waves from this product may adversely affect their operation.

  • Page 57: Declaration Of Conformity

    Declaration of Conformity According to 47CFR, Part 2 and 15 for: Class B Personal Computers and Peripherals; and/or CPU Boards and Power Supplies used with Class B Personal Computers: Epson America, Inc. Located at: MS 3-13 3840 Kilroy Airport Way...
  • Page 58 This product is not intended to be repaired. If you experience trouble with this equipment, please contact: Name: Epson America, Inc. Address: 3840 Kilroy Airport Way, Long Beach, CA 90806 U.S.A. Telephone: (562) 981-3840...

  • Page 59: For Canadian Users

    If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment Model C422A does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.
  • Page 60 If service is needed, Epson will, at its option, exchange or repair the printer without charge for parts or labor. If Epson authorizes an exchange for the defective unit, Epson will ship a replacement printer to you, freight prepaid, so long as you use an address in the United States, Canada, or Puerto Rico.
  • Page 61 Epson, e.g., dealer or user-added boards or components. Epson is not responsible for warranty service should the Epson label or logo or the rating label or serial number be removed or should the product fail to be properly maintained or fail to function properly...

  • Page 62: Copyright Notice

    (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation’s operating and maintenance instructions. Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of any options or any consumable products other than those designated as Original Epson Products or Epson Approved Products by Seiko Epson Corporation.
  • Page 63 Notices...
  • Page 64 CPD-28101 Printed in XXXXXX...

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